Web Content Viewer
Actions
Request for Proposals
Request for Proposals

ODOT's Research Section provides innovative solutions and technical resources to Ohio's transportation professionals through a competitive, contract-based research program. Solicitations for pending research projects for ODOT and ORIL are accessible through the tabs below.

Research Projects

To view an RFP, please click on the solicitation number. The proposal and budget form will be submitted using an online system, Formstack. You will complete general information on the form, then attach a MS Word and PDF of the proposal and the Excel budget form. After you click submit, you will receive a confirmation email. Uploads are limited to 25 MB per proposal submission (if your upload size is larger please contact the Research Office). Please adhere to these instructions. Non-compliance with the formatting and submission guidelines is cause for the rejection of the submission. Cost estimates for posted projects are not available. 

Please note, the proposal formatting requirements have been updated.  Please be sure to review the requirements thoroughly and prepare your submission accordingly.  To view the new proposal guidelines, click here.

Open RFPs are due March 2, 2020, 3:00PM (EST).

Clarifications are noted by a red asterisk *. When you see a * after the title, click on the pull down carat ▼ to see the clarification(s).

2021-01 - A Field Evaluation of the Perpetual Pavement Concept

2021-02 - Leveraging Abandoned Railroad Tunnels for Bat Conservation*

Question:
Can ODOT provide an example of a successful proposal for a similar project?

Answer:
A proposal should be uniquely written in response to the RFP, while following the proposal formatting & submission requirements. (See Related Laws & Forms, right.)

Date Posted:
2/12/2020


Question:
ODOT has identified 3 RR Tunnels that are used as bat hibernacula. Can ODOT provide a general location of each so that travel can be determined?

Answer:
The RFP states that the referenced railroad tunnels are located in ODOT District 11. A map of ODOT’s districts can be found here.

Date Posted:
2/12/2020


Question:
ODOT states they would like the researcher to "locate, inventory, and assess a reasonable sample size of abandoned tunnels that could be used by bats." Can ODOT provide an estimate of how many abandoned RR tunnels are known in Ohio and whether the research is desired to be focused in District 11 or whether tunnels occur in other districts ODOT would like to have assessed? The distribution of these tunnels is relevant to determining a reasonable sample size.

Answer:
The research should consider the potential for locating tunnels across the state as a total number of tunnels and their locations is unknown. The research is not limited to District 11.  Sample size will most likely be determined by tunnel availability.

Date Posted:
2/12/2020


Question:
In the 4th bullet, by "existing tunnels" does ODOT mean the three tunnels known to be inhabited or including the other tunnels referenced in the problem statement where bats were not observed? How many other tunnels are there?

Answer:
The known tunnels are to be used to determine what characteristics cause bats to use or not use them. These same characteristics will be identified in any new tunnels discovered during the research.

Date Posted:
2/12/2020


Question:
ODOT states in the 6th bullet: "Determine which structures found in the fourth bullet can be enhanced to function as better hibernacula." Did ODOT mean the 5th bullet-i.e., potential hibernacula investigated that bats are not presently utilizing?

Answer:
The researcher will determine which structures now known or identified during the research that can be enhanced to function as better hibernacula.

Date Posted:
2/12/2020


Question:
Does ODOT expect the researcher to identify tunnel locations not presently known by ODOT?

Answer:
Yes.

Date Posted:
2/12/2020

2021-04 - Efficient and Safe Removal and Debris Disposal of Ash Trees Killed by Emerald Ash*

Question:
For RFP 2021-04 scope of training is unclear. Does it include training ODOT staff on making decisions on how to safely remove and dispose of ash debris or does it also including hands-on practical training with heavy equipment?

Answer:
ODOT is not dictating how to answer the problem. The proposer is responsible for determining how the problem would best be solved.

Date Posted:
2/3/2020

2021-05 - Geoarchaeological Survey Methods for Enhanced Decision-Making in ODOT's Project Development Process*

Question:
Can you shed some light on the technical background of the individuals that will be trained to interpret and process the data collected at the sites?

Answer:
Training of ODOT staff would be for the purposes of understanding the tool developed and how it’s applied. Possible technical background of individuals could include: biologists, ecologists, environmental scientists who are involved in developing and delivering stream and wetland mitigation plans to satisfy ODOT’s program needs. Also, GIS-experienced ODOT staff, as well as ODOT consultant support staff. 

Date Posted:
2/14/2020


Question:
Is the training intended so that these individuals can perform the interpreting and processing on their own in the future?

Answer:
Yes.

Date Posted:
2/14/2020

2021-06 - Stream and Wetland Mitigation Forecasting: Developing a Predictive Model for Faster Project Delivery and Cost-Savings*

Question:
The research manual states that research funds can not be used to purchase computers except for specific instances for a data acquisition system. Would a server fall into this category if it is required for the project to store and maintain a large database that is central to the project? The server (and the data it stores) would be one of the deliverables for the research.

Answer:
It does sound like this may fall into the exception category.  While scoring proposals, the Technical Advisory Committee will determine if the purchase is necessary based on the backup in the proposal. If it is purchased, you are correct, it would need to be listed as a deliverable. 

Date Posted:
2/14/2020


Question:
The RFP states that the known stream and wetland locations can be accessed on the TIMS download page. It does not appear to be available for download as of this writing. Please clarify if this information is available to bidders. 

Answer:
Any and all existing National and state datasets could be used. ODOT doesn’t own any of those data. Rather we use data from USFWS (wetlands) and USGS (streams).

The USGS wetlands data are available to view on TIMS here: 
https://gis.dot.state.oh.us/tims/Map/Environmental

ODOT’s Office of Hydraulic engineering also has some streams digitized on this link: https://gis.dot.state.oh.us/tims/Map/hydraulicengineering

Date Posted:
2/14/2020

2021-07 - Shoulder Drop-off/Mounding Severity Determination*

Question:
Can you provide the definition of the configuration in the following sentence? "During this drive, at or near highway speeds, this equipment should be able to 'scan' the shoulder and collect the necessary data to determine the shoulder profile, configuration, cross-slope, etc."

Answer:
All the information is specified in the RFP.

Date Posted:
2/6/2020


Question:
Do you have documented examples (e.g. photographic, lidar, etc) of what you consider to be "acceptable" and/or "unacceptable" shoulder conditions (profile, configuration, cross slope, etc)?

Answer:
We do not have documented examples. In the RFP there are specifications for the criteria that we would expect as acceptable.

Date Posted:
2/11/2020

2021-08 - Efficient and Effective Ways to Manage Water Through ODOT's Temporary Access Fills During Construction

2021-09 - Design of an Alternative Work Zone Attenuator Device*

Question:
I was curious if the category of "Design of an Alternative Work Zone Attenuator Device" would include interest in Autonomous Truck Mounted Anntenuator (ATMA)?

Answer:
The focus of this project is to remove the use of a truck from being the primary sacrificial asset. Autonomy is certainly a goal, but on something other than the current trucks that are utilized.

Date Posted:
1/23/2020

2021-11 - Analysis of Ohio's Fine and course Aggregate Reserve Balances

2021-12 - Efficient Reuse of Static Load Test Apparatus - Withdrawn

RFP withdrawn. ODOT will not be accepting proposals for this project.

2021-13 - Acoustic Effectiveness of Vinyl Fence Noise Walls*

Question:
The RFP states that the research team needs to include noise wall construction expertise for installation of the vinyl fence noise walls. Is it the intention of ODOT that the construction will take place as part of the research project or as a separate project? If construction is to be included in the research project, should the research team and proposed budget reflect all necessary expertise and costs for construction along ODOT ROW (e.g., materials, labor, equipment, MOT, permitting)?

Answer:
The third bullet under special considerations addresses the field work details. It is expected that the research will include construction as part of this project; therefore, proposals should include all necessary components needed for the construction.

Date Posted:
2/3/2020


Question:
The RFP states that the test site will be located in ODOT District 6 or District 7. Are there any more details available about proposed test sites?

Answer:
No, there are no additional details at this time. A general location was provided so that travel may be estimated.

Date Posted:
2/3/2020


Question:
Does ODOT currently have any vinyl fence noise wall suppliers or specific products under consideration that should be included in the scope of this research?

Answer: 
No. As stated in objective 1, the researcher will be responsible for identifying available vinyl materials and the feasibility of the products.

Date Posted:
2/3/2020

Ohio's Research Initiative for Locals (ORIL)

ORIL provides research support for local agencies to address problems specific to the local roadway system.

There are no ORIL RFP's currently available.

All questions concerning the RFP, including technical clarifications of the project, as well as formatting and submission of proposals, MUST be submitted using the RFP Request for Clarification link at the right of this page under Contact. While RFPs are posted, there is a blackout period. Failure to adhere to this could result in proposal disqualification. Clarifications will be posted to this page as they become available, so check regularly for updates.

In order to be considered, each submission must be received by Research by 3:00 PM (ET) on March 2, 2020. Absolutely no extensions will be granted to this deadline. All items received after 3:00 PM (ET) on the due date will not be considered. Submissions should be submitted by the stated deadline. An email confirmation will be sent to the submitter’s email address acknowledging that the submission has been received. It is the submitter's responsibility to ensure that the submission has been received by Research by the stated deadline. The confirmation email is the only acceptable proof that a submission has been made. In the event a submitter wants to challenge whether or not their submission was received by the deadline, the confirmation email will be the only evidence accepted. Failure on the submitter’s part to provide a copy of the confirmation email will result in a submission being considered late and therefore ineligible for consideration. It is advised that submitters allow adequate time to submit proposals in the event that firewalls prevent users from submitting proposals using the Formstack website. Proposals received after the deadline time, according to the ODOT computer time, will not be considered. Absolutely no extensions will be granted to this deadline no matter the circumstance. 

ODOT’s research program is not a grant program. All research projects are treated as reimbursement contracts for services rendered. To review ODOT’s standard research contract, please click here. If your organization is unable to accept the terms of this contract, do not submit a proposal for consideration. Submission of a proposal is considered an acceptance of the standard research contract. All projects are subject to the policies and procedures outlined in the RD&T2 Manual of Procedures. To review the manual, please click here.

All posted projects will be funded through ODOT’s State Planning & Research, Part B program at a ratio of 80% federal funds and 20% state funds. The projects are expected to begin during fiscal year 2020 (July 1, 2020 – June 30, 2021); a specific start date is not available.

The research program is open to the entire transportation research community, including public and private universities and consultants. ODOT does not prequalify researchers and accepts submissions from out-of-state organizations. ODOT is an equal opportunity employer. ODOT reserves the right to reject any and all proposals. All projects are subject to the availability of funding.

Specific Assurances with Respect to Federally-Assisted Projects

The Ohio Department of Transportation in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all bidders including disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability, low-income status, or limited English proficiency in consideration for an award.